Conference Dates

November 1-3, 2015

Host

Sponsors

Mr. Md. Faruque Hossain

Director General

Central Procurement Technical Unit (CPTU)

Implementation and Monitoring Evaluation Division (IMED)

Ministry of Planning

Block-12 (2nd Floor)

Sher-e-Bangla Nagar

Dhaka-1207

+880 181 714 5288

World Bank (Dhaka)               Zafrul Islam

+880 171 500 0709

Dipanwita Chakraborty                                                          

+880 173 247 7680

World Bank (HQ)                    Ahmed Merzouk

Conference Coordinator

+1 202-458-5132

Zibun Nessa Pinu

+1 202-473-4057

ADB (New Delhi)                     Hiroyuki Maruyama

Resident Mission                    +91 11 3090 0600

ADB (Dhaka)                            Rubina Shaheen

+880 173 037 5798

Venue

The Westin Dhaka

Main Gulshan Avenue

Plot-01, Road 45

Gulshan 2

Dhaka-1212

Bangladesh

Tel +880 2 9891988    Fax +880 2 9896661

E-mail reservations.dhaka@westin.com

Key Contact in The Westin, Dhaka

Mr. Md. Al-Amin, Assistant Director of Sales

Cell +880 1755 638272   E-mail Md.Alamin@starwoodhotels.com      

Visa

Participants and Guest Speakers are responsible for making their visa arrangements. They must apply for visa to the nearest Embassy of Bangladesh as soon as possible. For facilitation in visa process, CPTU has been issuing Visa Request Letters to the respective embassies of the nominated participants and guest speakers. Each World Bank Country Office (WB CO) will assist nominated participants, if needed. WB HQ will liaise with guest speakers in this regard.

Air Ticket

Nominated Participants: Arrangements for air ticket are being made by Country Office of World Bank. You will be contacted by the following WB staff regarding you travel itinerary:

Afghanistan:      Asif Ali                                 aali2@worldbank.org

Bhutan:              Tanvir Hossain                   thossain@worldbank.org

India:                  Shanker Lal                         shanker@worldbank.org

Maldives:           Haider Raza                        hraza@worldbank.org

Nepal:                 Shambhu Prasad               suprety1@worldbank.org

Pakistan:            Uzma Sadaf                        usadaf@worldbank.org

Sri Lanka:           Haider Raza                        hraza@worldbank.org

Guest Speakers: Arrangements for air ticket are being made by WB HQ. As per your guidance and preference, Ahmed Merzouk (amerzouk@worldbank.org) will share your travel itinerary.

Arrival at Dhaka

You will arrive at Hazrat Shahjalal International Airport, Dhaka.  After going past immigration, please collect your luggage, pass through customs green channel (if you have nothing to declare), proceed towards the outer concourse and the booth of The Westin Dhaka, where a Welcome Group will receive you. Please look for your name written on a placard labelled “PROCUREMENT CONFERENCE”.  Please ensure that you see your name on the placard. 

Transportation

Airport transfer (pick-up and drop-off services) for each participant will be arranged by The Westin, as per their travel itinerary. The Westin is about 30-40 minutes distant from the airport.

The Welcome Group will assist during transfer to The Westin Dhaka (+880-2-9891988) through its shuttle service.  Should you have any problem and if you have your cell roaming, please call Mr. Zubair (+880 176 678 7300) or Ms. Dipa (+880 173 247 7680).

Accommodation

At The Westin, please proceed through the escalator at the entrance to the reception desk located on the first floor.  A room is exclusively booked for you based on your travel itinerary. You are expected to arrive at the hotel by the evening of Saturday, October 31, 2015 and check-out in the morning of Wednesday, November 4, 2015. All guest rooms will have complimentary WiFi connection.

Meals

Conference Days: Breakfast, tea/coffee during morning and after breaks, lunch and reception/dinner will be arranged each day.

Non-Conference Days: Depending on arrival and departure schedule, breakfast, lunch and dinner will be arranged at The Westin.

Registration

A Registration Desk will remain open on October 30 & 31, 2015 between 10:00 am and 10:00 pm for conference participants and speakers.  The desk will be located near the reception desk from where you will check-in.  Please ask for assistance from the reception if you cannot locate the desk.  Upon completion of registration, you will receive a conference package with essential information and course materials for the conference.  It is expected that registration of all expatriate participants will be completed by 10:00 pm of October 31. 

Anyone arriving to Dhaka after 10:00pm of October 31, will need to use the late registration option that will be available between 7:30am and 8:30am on November 1, prior to Inaugural Ceremony of the three-day conference. 

Guests registered on October 30 or 31 need not to register again before the inaugural session on November 1, 2015.

Conference Venue

The Inaugural Ceremony and all sessions of the conference will be held in Westin Grand Ballrooms 1+2+3 (Level 1, press 1 in elevator) from November 1-3, 2015.  Break-up sessions of November 3 will take place in Ballroom 1+2+3, Silver (Level 2), and Bronze (level 5).

Please refer to the agenda for confirmed timing of Inaugural Ceremony and all sessions. Near the reception desk area, a secretariat (small conference room) will be reserved for participants of this conference only for holding brief meetings.

WB and ADB Hosted Reception

A reception will be hosted by the World Bank on Sunday, November 1 from 07:00-08:30pm at Ballroom 3 of The Westin, Dhaka for welcoming the participants to the Third SAR Public Procurement Conference.  Representatives of key Development Partners and High Officials of Ministry of Planning will be joining the participants and guests speakers of the conference.

GoB Hosted Dinner

October 31 (Saturday): Welcome Dinner hosted by the Honorable Minister for Planning at 07:00 pm (Splash, Poolside Restaurant, level 5)

November 2 (Monday):  Gala Dinner hosted by IME Division Secretary at 07:00 pm at Grand Ballroom, The Westin, Dhaka for all participants to celebrate this collaboration of procurement experts around South Asia Region and beyond. Representatives of key Development Partners and High Officials of Cabinet of Government of Bangladesh will be invited. The dinner will start with a brief cultural show depicting Bangladesh culture.

Dress Code

Inaugural session                                : Business Casual

All other sessions                                : Business Casual

Welcome Reception                           : Casual/ Informal

Government Dinner                            : Casual/ Informal

Payment Arrangements for Hotel:

We have simplified the payment arrangement for your accommodation and meals.  You DO NOT have to settle your payment. All accommodation, meals, and conference venue cost, etc. will be charged as per agreement between Westin-World Bank-CPTU.  You will be required to pay, upon check-out, any additional costs that you incur in the room like laundry, mini bar, room service, etc. 

Trip Settlement after Conference

Upon return, the nominated participants need to submit the original copy of invoices and boarding passes to the concerned WB CO staff.

The invited guest speakers need to submit the original copy of invoices and boarding passes to Zibun Nessa Pinu.

Self-sponsored Participants

World Bank Dhaka office will assist in reserving rooms in The Westin, Dhaka. But you have to settle your bills directly with the hotel for accommodation and airport transfers. Please coordinate your flight timing and purchase the tickets.

Additional Information:

Currency:

Bangladesh’s local currency is Taka written as TK. or BDT. Currency may be exchanged at the airport, in the hotels, at the banks or exchange offices. The current exchange rates are approximately:

1 EUR = 87.65 BDT; 1 USD = 78.22 BDT

Communication:

International telephone costs from the hotel may be expensive and telephone cards or public phone booths are not available in the vicinity.  You may purchase a temporary prepaid SIM card to use in your cell.  There are cell phone companies maintaining booths at Hazrat Shahjalal International Airport, Dhaka.  In any case, as the easiest mode of communication, you can connect your smart phones to complimentary WiFi in the guest room as well as the conference hall.

Climate:

The weather during early November is expected to be pleasant (25-30 degree Celsius), with mild showers at times. We advise you to bring light jacket or sweater and umbrellas or raincoats

Time

Topic

Resource Person

DAY ONE – SUNDAY, NOVEMBER 1, 2015

08:00-09:00 am

Registration

Session 1 – Inaugural  Session: Chair: Mr. Md. Shahid Ullah Khandaker, Secretary, IME Division, Ministry of Planning

09:00 – 10:15 am

1.   Welcome Remarks:  Mr. Md. Faruque Hossain, Director General,  Central Procurement Technical Unit, Bangladesh

2.   Remarks of the current Chair and handing over of Chairpersonship to the New Chair: Ms. Nazrat Bashir, Managing Director, Federal Public Procurement Regulatory Authority, Pakistan

3.   Remarks by Mr. Martin Rama, Acting Country Director, World Bank

4.   Remarks by Mr. Kazuhiko Higuchi, Country Director, Asian Development Bank

5.   Message to the Conference (Video clip) by Annette Dixon, Vice President, South Asia, World Bank.

6.   Message to the Conference (Video clip) by Robert Hunja, Director, Public Integrity and Openness, Governance Global Practice, World Bank

7.   Remarks by Mr. M. A. Mannan, State Minister, the Ministry of Finance and Ministry of Planning

8.   Inauguration of Conference by Mr. A H M Mustafa Kamal, Honorable Minister for Planning

9.   Closing Remarks: Mr. Md. Shahid Ullah Khandaker, Secretary,  Implementation Monitoring and Evaluation Division, Ministry of Panning

10:15-10:45 am – Coffee/Tea Break

10:45-11:15 am

Islamabad Conference – Follow-up and Achievements

Ms. Nazrat Bashir

Managing Director

Federal Public Procurement Regulatory Authority of Pakistan

Q&A

Session 2 – Procurement Performance: MDBs Perspective:  Chair: Mr. Sunil Kumar Karn,  joint Secretary, Public Procurement Monitoring Office, Government of Nepal

11:15 am – 12:00 pm

The New Procurement Framework of the World Bank and how its implementation would positively impact performance; and the latest ADB initiatives for improving procurement performance.

Panelists: Mr. Felipe Goya, Practice Manager, World Bank and Mr. Hiro Maruyama, Principal Procurement Specialist, Asian Development Bank

Q&A

Session 3 – Innovation for Sustainable Performance: Chair: India - Mr. Vivek Joshi, Procurement Policy Department, Department of Expenditure, Government of India

12:00 – 12:30 pm

Performance Measurement in  Comprehensive e-GP System

Mr. Md. Faruque Hossain, Director General, CPTU &  Mr. Md. Mosharraf Hossain, System Analyst, CPTU

12:30 – 13:00 pm

Presentation of a case study from a country with well-advanced and well-functioning public procurement system performance. The case study will focus on strategic procurement, latest innovations (such as e.GP and new ways of doing procurement), and procurement workforce

Mr. Paulo Magina

Head of Public Procurement Unit

Public Sector Integrity Division

OECD, Paris

01:00 – 02:00 pm – Lunch and Prayer           

02:00 – 02:30 pm

Procurement Workforce and Professionalization – case of PIANOo

Mr. Walter Stolwijk

PIANOo – Dutch Procurement Expertise Center

02:30 – 03:00 pm

e-GP and Transformation of Public Procurement for Enhanced Performance

Mr. Kang-il Seo, Deputy Director

International Cooperation Division

Public Procurement Service

South Korea

03:00 – 03:15 pm – Coffee/Tea

03:15 – 04:00 pm

How increasing use of innovative procurement tools and methods (Sustainable Procurement; PPP; Framework Agreements; Value for Money; Market Analysis; how Life-Cycle Costing can help improve procurement performance

Mr. Walter Stolwijk

PIANOo – Dutch Procurement Expertise Center

Session 4 – Role of Transparency in Public Procurement Performance –  Chair:  Mr. Karma Wangdi,

Chief Procurement Officer, Public Procurement Policy Division,Bhutan.

04:00 – 04:45 pm

Role of grievance mechanisms, oversight bodies, and citizens’ engagement for better public procurement performance

Ms. Gladys Salosa

Affiliated Network for Social Accountability in East Asia and the Pacific (ANSA–EAP) 

04:45 – 05:15 pm

Use of Open Contracting for Enhancing Public Procurement Performance

Ms. Lindsey Marchessault

Open Contracting Partnership

05:15 – 05:30 pm

Performance and the Politics of Procurement

Mr. Zafrul Islam

 Lead Procurement Specialist Governance Global Practice

World Bank

05:30 – 06:00 pm

Q&A and Chairperson’s session summary and concluding remarks

07:00 pm – Reception by DPs

DAY TWO – MONDAY, NOVEMBER 2, 2015

Session 5 – Good Practices and Lessons from Existing Regional Procurement Networks: Chair: Pakistan – Ms. Nazrat Bashir, Managing Director, Public Procurement Regulatory Authority, Pakistan  

08:45 – 09:00 am

Establishment of  the South Asia Regional Public Procurement Network: current status and future prospects

Ms. Nazart Bashir

Managing Director

Public Procurement Regulatory Authority, Pakistan

09:00 – 09:30 am

Europe and Central Asia Procurement Forum

 Mr. Majed El-Bayya

Lead Procurement Specialist

Governance Global Practice

The World Bank

09:30 – 10:00 am

Q&A and Chair’s remarks

Session 6 – Country Presentations with focus on Conference Themes – Chair: Sri Lanka – Mr. P. Alagama; and Maldives – Mr. Ahmed Mujuthaba

10:00 – 10:15 am

Afghanistan

Mr. Yama Yari, Director General, National Procurement Authority

10:15 – 10:30 am

Bangladesh

Mr. Nasimur Rahman Sharif, Deputy Director, CPTU & Mr. Md. Mahboob Hassan, Executive Engineer, LGED

10:30 – 10:45 am

Q&A Session

10:45 – 11:00 am

Coffee/Tea

11:00 – 11:15 am

Bhutan

Mr. Karma Wangdi

Chief Procurement Officer

Public Procurement Policy Division

11:15 – 11:30 am

India

Mr. Sanjay Aggarwal, Director, Procurement Policy, Department of Expenditure, Ministry of Finance

11:30 – 11:45 am

Maldives

Mr. Ahmed Mujuthaba, Director General, Public Procurement Division

11:45 am – 12:00 pm

Q&A Session

12:00 – 12:15 pm

Nepal

Mr. Sunil Kumar Karn

Joint Secretary

Public Procurement Monitoring Office

12:15 – 12:30 pm

Pakistan

Mr. Dilshad Ahmad Babar, Director General, Pakistan Procurement Regulatory Authority

12:30 – 12:45 pm

Sri Lanka

Mr. P. Alagama, Director General, Department of Public Finance

12:45 – 01: 00 pm

Q&A Session

01:00 – 1:15 pm

Chairpersons’ comments and conclusion

01:15 -  01:30 pm

Group Photograph (Poolside, level 5)

01:30 – 02:30 pm

Lunch and Prayer

02:30 – 05:30 pm

Free Time

07:00 pm

Dinner by the Host Country

DAY THREE – TUESDAY, NOVEMBER 3, 2015

Session 7 – Panel Discussion – Chair: Mr. Md. Faruque Hossain, Director General, CPTU, Bangladesh  

08:30-10:30 am

The Chair will ask the panelists three questions (to be framed) on   Innovation for Sustainable Performance and Panelists will briefly respond to each question followed by discussions

Panelists: Mr. Felipe Goya, Mr. Kang-il Seo; Wouter Stolwijk, Mr. Majed Al-Bayya, and Ms Luna Shamsuddoha, Chairperson, Dohatech New Media, Bangladesh

10:30-10:45 am

Coffee/ Tea

10:45am - 01:00 pm

Coffee will be available during group discussions)

Group Work

Participants break into four groups and will be assigned the themes as follows:

(i)           How to promote innovations for sustainable procurement performance: (Group I: e-GP & Open Contracting; Group II: PPP & Framework Agreement)

(ii)         Public Procurement Performance Measurement (Group III)

(iii)       South Asia Region Public Procurement Network and Procurement e-Learning for increasing regional cooperation on creating a skilled procurement workforce in every South Asian country.  Establishment and Sustainability of the Network (Group IV)

Chairs explain the objective of group discussions and provide guidelines.

Participants join their respective groups a list of team members of which will be placed on the notice board and start discussions.

Group 4 will take stock of the implementation of the Islamabad Conference Action Plan and propose new action plan to ensure continuous exchange of knowledge and experience among the participants after the Conference.

Each group will elaborate some practical regional actions on effective use of innovative tools of public procurement.

Each group discussion will be supported by facilitators and rapporteurs to be identified.  

01:00-02:00 pm

Lunch and Prayer

02:00-03: 00 pm

Working Group Presentations (Groups I-IV)

Each Group will make a brief presentation to the plenary on their topics and propose up to five implementable and time-bound actions

03: 00 – 04:00 pm

Discussion and elaboration of key actions to be implemented until the next Conference

04:00 – 04:15 pm

Coffee/ Tea

Session 8 - Closing Session: Chair- Mr. Mohammad Mejbahuddin, Senior Secretary, Economic Relations Division, Ministry of Finance

04:30 – 05:30 pm

1.      Remarks by Md. Shahid Ullah Khandaker, IMED Secretary

2.      Remarks by Mr. Felipe Goya, Practice Manager, Governance Global Practice, World Bank

3.      Remarks by Mr. Kazuhiko Higuchi, Country Director, Asian Development Bank

4.      Remarks by Ms. Christine Kimes, Acting Country Director, World Bank

5.      Certificate Awarding

6.      Closing of Conference by Mr. A M Abdul Muhith, .Honorable Minister for Finance

7.      Concluding remarks by Mr. Mohammad Mejbahuddin, Senior Secretary, Economic Relations Division

Session 1

Nazrat Bashir

Session 2

Felipe Goya

Hiro Maruyama

Session 3

Md. Faruque Hossain

Paulo Magina

Wouter Stolwijk (1)

Kang-il So

Wouter Stolwijk (2)

Session 4

Gladys Selosa

Lindsey Marchessault

Zafrul Islam

Session 5

Nazrat Bashir

Majed El Bayya

Country Presentation

Afghanistan

Bangladesh

Bhutan

India

Maldives

Nepal

Pakistan

Sri Lanka