|This checklist summarizes the steps to request or renew a dependent Employment Authorization Card (EAC). The EAC is required for all paid jobs and unpaid educational internships in the U.S., including international organizations, embassies, and non-profit organizations.|
As of May 2020, EAC renewal applications require verification of filing federal 1040NR or 1040NR-EZ in the form of a IRS Federal Tax Transcript for the year(s) covering the most recently issued EAC.
To initiate the work permit application request via MyHR Self-Service (MyHRSS) you must have all the required electronic documents noted below completed and ready to be uploaded. Work permit requirements are subject to frequent changes as mandated by the State Department/USCIS. Updates will be posted here as they are provided by the State Department/USCIS.
Note: EACs are not available to domestic partners or children of domestic partners who are not legally adopted by the staff member.
For spouses, the EAC is usually valid for up to three years or until the end of the staff member's contract with the Bank Group, whichever comes first. For children, the validity period varies. If the Bank Group staff member terminates employment, work authorization ceases immediately, with no grace period, even if the EAC card shows a later expiration date.
Please do not submit a change of address in the system while your request is still with the State Department/USCIS, as it will delay the process.
Spouses and/or children of HQ assigned World Bank Group employees, who hold a dependent G-4 visa, may be eligible to work in the U.S. However, before such work can begin, the spouse or child must obtain an EAC from the USCIS. Please note that if the employer is outside the Washington metropolitan area then the work has to be 100% remote home based work from the DMV area residence.
An individual may be eligible to apply if the:
|Additional Eligibility Criteria for Dependent Children|
For Spouses on Non-Immigrant Visas with U.S. Work Authorization
|Step 1||Staff to:|
|Confirm the dependent G-4 visa holder has a Personal Identification (PID) number by checking your visa profile in MyHR Self-Service. If you do not have access to this system, email HR Operations If you or your dependent do not currently have a PID number, refer to Register for a Personal Identification (PID) Number.|
|Step 2||Gather required documents below for uploading into myHR Self-Service Work Permit Request:|
USCIS Form I-566: 1 original copy, signed in blue ink, of the Bank Group version of USCIS Form I-566. Complete electronically and print for signature prior to submitting hard copy version. Do not change any of the pre-filled information. Note: Do not use the form from the USCIS website.
|2(b)||USCIS Form I-765: 1 original, signed in blue ink, of the Bank Group version of USCIS Form I-765. Complete electronically and print for signature prior to submitting hard copy version. Do not change or add to any of the pre-filled information. Note: Do not use the form from the USCIS website. The barcode at the bottom of the page must be visible when printed.|
|2(c)||Passport, G-4 Visa, I-94 Record of U.S. Entry: 1 copy each of the following for the applicant (G-4 dependent) and staff (G-4 principal)|
|2(d)||Resume: All applicants must submit 1 copy of their resume. Prior work experience must be relevant to the work that will be performed, and applicants must show completion of education/training requirements related to intended work such as degree, diploma, and training certificates|
|2(e)||Color Photos of Application: Submit 2 color passport photos of the applicant in accordance with the U.S State Department guidelines, taken within the last 60 days with uniform white background and no shadows cast and not previously used. Vending machine photos are not acceptable. On the back of each photo include the name of the applicant, applicants PID number, and World Bank Group. If a renewal application, include USCIS # (alien registration number) from the expiring EAC.|
Employment Offer Letter, Verification of Current Employment, or Self Employment Letter
3. If job offer is pending: submit 1 copy of the original offer letter from the prospective employer. The letter must contain all of the following:
Note: The U.S. Department of State and USCIS require employer drafted and self- employment letters referenced above to contain all of the requested information. EAC applications will be returned if any of the requested information is missing. Ensure you submit a signed version of your employment letter. If applicants wish to seek employment from an organization or company, they must provide a job offer letter. Self-employment letters stating the applicant wishes to seek employment at an organization or company will be returned. Ensure that you submit a signed version of your employment or self-employment letter.
Full-time student dependent children: submit 2 copies of the original official school letters from the school registrar on school letterhead containing and certifying the following:
i. Applicant’s a full-time student status
ii. list the courses taken
iii. list the credit hours carried
iv. expected graduation date or timeframe
v. dated in the current academic term
vi. signature of school official with title and contact information
Note: All dependent children aged 21-23 must be full time students in the U.S. and college or university transcript and enrollment letter must be included with the application.
|2(h)||Maryland Department of Labor Certificate: If dependent child is under 17 years of age and resides in Maryland, obtain a minor work permit (child labor certificate) from the Department of Labor and provide job offer letter. See the Maryland Department of Labor’s Employment of Minors website for details. Disregard if dependent child is over age 17 or resides in Virginia or the District of Columbia.|
|2(i)||Most Recent EAC: Submit 1 color copy of the most recent EAC (front and back) if the applicant is renewing an existing EAC authorization or submitting a new application but held an EAC authorization at any time previously on G4 visa status. If the old EAC is not available, you must submit a letter of explanation as to why it is not available.|
State and Federal Income Tax Records (For EAC renewals), include applicant's federal and state tax records for each year covered by the previous EAC. If tax returns are not available, the applicant must submit 1 copy of a signed and dated letter explaining the absence of tax returns.
i. 1 Copy of U.S. Federal income tax transcripts certifying filing of the 1040NR tax documents. A G-4 dependent visa holder is a non-resident for U.S. income tax purposes. To obtain free tax transcripts please visit https://www.irs.gov/individuals/get-transcript. You will be required to create an account with the IRS online
Note: If Federal tax-transcript(s) is/are not available the State Department will not accept tax forms in lieu of transcripts. In the absence of the Federal tax transcript please note that IRS has advised the State Department that mailing Form 4506-T will work to obtain a Federal Tax- Transcript. However, there is a backlog of correspondence (due to the COVID-19 pandemic) which will cause a delay in receiving the Federal Tax-Transcript.
ii. 1 copy each of the applicant’s State income tax returns. Sign copies of tax forms in all locations requesting applicants’ signature in blue or black ink to certify original signatures.
Note: If EAC was issued based on self-employment, but employment was not secured, the applicant must provide a signed letter explaining what efforts were made to secure employment to include evidence of advertisement.
|Step 3||Upload documents into myHR Self-Service Work Permit Request for HR review and edits. All documents marked with a * are required and all documents must be uploaded at one time. HR will review the submitted documents and return to you any that need edits or additional information.|
|Step 4||Schedule a document review appointment with HR Operations via HR Scheduler https://myhrscheduler.worldbank.org/HrWalkin/listAppointments, (select Work Permit Document Review at HQ) to have your file reviewed prior to submission. Please do not schedule an appointment prior to five business days after submission of MyHRSS request.|
|Step 5||Once the application has been reviewed and designated as a complete EAC package ready for State Department processing, HR will send you a cover letter and the instructions for delivering hard copy of application to HR Operations.|
|Step 6||After receipt of completed hard copy package, HR signs and stamps page 7 of Form I-566 and sends the final package to State Department.|
HR Operations Actions
HR confirms the following to the staff member by email:
Note: The State Department and USCIS take approximately 8-10 weeks to process the request and send the dependent's work permit. The Bank Group has no control over the duration of the process. There is no provision for 'urgent' applications and no tracking facility.
Once notified of process completion staff will be able to
Note: Retain copies of EAC cards, in case the original is lost or misplaced.
Note: If you are applying for an Employment Authorization Card for the first time and checked Yes to Question 14 in the I-765 (Do you want the SSA to issue you a Social Security Card?), the Social Security Administration (SSA) will process your Social Security Card application automatically. The approved Social Security Card will be mailed to WB HR Operations within four weeks of the approval of the EAC.HR Operations will notify you when your card is ready for pick- up. Do not apply separately with the SSA.
Note: The Bank Group is not able to assist G-4 staff or their dependents with income tax issues or questions.
Last Updated: Jul 11, 2022