Summary NEW! G5 Payroll Provider Comparison Chart NEW! G5 Payroll Provider Presentation – September 2017 NEW! G5 Payroll Provider Requirement (see actions under Step #2 on this page) All employers of G5 domestic workers are required to secure the services of a payroll provider to be compliant with the U.S. State Department’s current G5 domestic worker regulations. Payroll providers will certify biweekly timecards, securely pay domestic workers directly, collect and pay all necessary employment taxes, and complete all required end of year state and federal tax filings. In order to schedule in-person registration interviews, G4 employers are required to secure the services of one of the following World Bank Group approved G5 payroll providers: Other than short-term consultants/short-term temporaries (STCs/STTs), all other World Bank Group HQ staff on a G4 visa duly registered with the State Department are eligible to sponsor a prospective domestic employee on a G5 visa. The prospective G5 domestic employee must not be:
Attention: Due to consistent backlogs and extended reviews of G5 domestic worker pre-notification applications by the U.S. State Department, the current processing time may be as much as 10 weeks before HR Operations is able to issue an eFax for the G5 visa. HR Operations does not have an expedited review option as each application is reviewed independently. Do not make travel arrangements for your G5 until pre-approval is granted to avoid travel delays. | |
Step | Action |
Action by Staff | |
01 | Choose a prospective domestic employee who is experienced and has significant ties to the home country such as family, property, and savings. Note: The two most common reasons for the many denials of G5 visas are:
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02 | Complete the 'Contract for G5 Domestic Employees' form in the required language:
Attention: Use these contract templates because they contain language required by the Bank Group and the U.S. State Department. G4 employers must default the hourly wage to the highest wage for location of residence. The Bank Group does not track hourly wage requirements but wage updates can be found here: Additional information on minimum wages provided by payroll providers GTM and Homework Solutions. Pay by check or electronic fund transfer to a bank account in the G5 domestic employee's name only. Cash payments must not be made. Keep accurate records of all financial transactions and other transactions and issues relating to employment. |
03 | Submit the request through myHR Self-Service (only available on Bank's intranet) and upload the required supporting documents:
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Action by HR | |
04 | Send the:
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Action by Staff | |
05 | Staff send these documents to the prospective G5 domestic employee, who in turn will carry them to the U.S. Consulate:
o nature of the work the prospective G5 domestic employee will perform. o signature of the staff member.
o passport information page o G4 visa o I-94
Attention: The U.S State Department and U.S. Citizenship and Immigration Services (USCIS) have strict photo guidelines for visa applications. |
06 | Check the U.S. State Department website for the embassy/consulate procedures specific to where the prospective G5 domestic employee will apply for a visa and for approximate visa wait times. HR Operations cannot assist in any way in making appointments on behalf of individuals. Note: The procedures change constantly and are not monitored by HR Operations. For example, some embassies require appointments. |
Action by Prospective G5 Domestic Employee | |
07 | Attend the interview with the U.S. Consulate, who will decide whether to issue G5 visa. Note: The Bank Group has no influence over the decision of the U.S. Consulate. |
Action by Staff | |
08 | If the G5 visa is granted, inform HR Operations as soon as the G5 domestic employee arrives in the U.S. Refer to Report Arrival of G5 and Attend Mandatory Orientation Seminar. |
