Human Resources

Summary

NEW! G5 Payroll Provider Comparison Chart

NEW! G5 Payroll Provider FAQs

NEW! G5 Payroll Provider Presentation – September 2017

NEW! G5 Payroll Provider Requirement (see actions under Step #2 on this page)

All employers of G5 domestic workers are required to secure the services of a payroll provider to be compliant with the U.S. State Department’s current G5 domestic worker regulations. Payroll providers will certify biweekly timecards, securely pay domestic workers directly, collect and pay all necessary employment taxes, and complete all required end of year state and federal tax filings. In order to schedule in-person registration interviews, G4 employers are required to secure the services of one of the following World Bank Group approved G5 payroll providers:

• Homework Solutions
• GTM Payroll Services

Other than short-term consultants/short-term temporaries (STCs/STTs), all other World Bank Group HQ staff on a G4 visa duly registered with the State Department are eligible to sponsor a prospective domestic employee on a G5 visa. The prospective G5 domestic employee must not be:

• a U.S. citizen and/or a permanent resident;
• less than 17 years of age;
• shared with another family, but should be working exclusively for the sponsoring family;
• related to the staff member by blood, adoption, or marriage.

Attention:

Due to consistent backlogs and extended reviews of G5 domestic worker pre-notification applications by the U.S. State Department, the current processing time may be as much as 10 weeks before HR Operations is able to issue an eFax for the G5 visa. HR Operations does not have an expedited review option as each application is reviewed independently. Do not make travel arrangements for your G5 until pre-approval is granted to avoid travel delays.

Step

Action

Action by Staff

01

Choose a prospective domestic employee who is experienced and has significant ties to the home country such as family, property, and savings.

Note:

The two most common reasons for the many denials of G5 visas are:

• lack of experience as a domestic employee. Example: maid, nanny, cook, driver.
• inability to convince the U.S. Consulate that s/he will return to his/her home country.

02

Complete the 'Contract for G5 Domestic Employees' form in the required language:

• Employment Contract for G5 Domestic Employee with WBG Addendum and Coversheet (English)
• Employment Contract for G5 Domestic Employee with WBG Addendum (Spanish)
• Employment Contract for G5 Domestic Employee with WBG Addendum (French)
• Employment Contract for G5 Domestic Employee with WBG Addendum (Tagalog)

Attention:

Use these contract templates because they contain language required by the Bank Group and the U.S. State Department.

G4 employers must default the hourly wage to the highest wage for location of residence. The Bank Group does not track hourly wage requirements but wage updates can be found here:

• District of Columbia
• Virginia
• Maryland

o  Montgomery County

o  Prince George's County

Additional information on minimum wages provided by payroll providers GTM and Homework Solutions.

Pay by check or electronic fund transfer to a bank account in the G5 domestic employee's name only. Cash payments must not be made. Keep accurate records of all financial transactions and other transactions and issues relating to employment.

03

Submit the request through myHR Self-Service (only available on Bank's intranet) and upload the required supporting documents:

• Completed, printed, and signed F00042 Code of Conduct Regarding Employment of G5 Employees form
• A copy of the valid, signed G5 contract in English – Contract for G5 Domestic Employees. Include a copy of the identical non-English contract if you have executed one. This includes French, Spanish, and Tagalog versions.
• Copy of G5 employee's passport (bio page)
• Pre-notification form

Action by HR

04

Send the:

• pre-notification form to the U.S. State Department, stating that the prospective domestic employee will be applying for a G5 visa.
• G5 visa request through fax to the U.S. Consulate where the prospective G5 domestic employee resides, copying the staff member.

Action by Staff

05

Staff send these documents to the prospective G5 domestic employee, who in turn will carry them to the U.S. Consulate:

• Hard copy of the G5 visa request from the Bank Group to the U.S. Consulate

• Original hard copy statement from the staff member to the U.S. Consulate expressing the intention to hire the prospective G5 domestic employee. The statement should include:

o  nature of the work the prospective G5 domestic employee will perform.

o  signature of the staff member.

• Original contract between the staff member and prospective G5 domestic employee. The contract should be signed by both parties.
• Copy of the staff member's:

o  passport information page

o  G4 visa

o  I-94

• Form DS-160 Department of State Nonimmigrant Visa Application is generally required by the U.S. Consulate.

Attention:

The U.S State Department and U.S. Citizenship and Immigration Services (USCIS) have strict photo guidelines for visa applications.

06

Check the U.S. State Department website for the embassy/consulate procedures specific to where the prospective G5 domestic employee will apply for a visa and for approximate visa wait times.

HR Operations cannot assist in any way in making appointments on behalf of individuals.

Note:

The procedures change constantly and are not monitored by HR Operations. For example, some embassies require appointments.

Action by Prospective G5 Domestic Employee

07

Attend the interview with the U.S. Consulate, who will decide whether to issue G5 visa.

Note:

The Bank Group has no influence over the decision of the U.S. Consulate.

Action by Staff

08

If the G5 visa is granted, inform HR Operations as soon as the G5 domestic employee arrives in the U.S. Refer to Report Arrival of G5 and Attend Mandatory Orientation Seminar.