DESCRIPTION This checklist outlines the eligibility criteria and the steps to request a G-5 Visa for a prospective employee residing outside the U.S. | |
ATTENTION | |
Visa Sponsor Eligibility
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G-5 Payroll Provider Requirement
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Note: Due to consistent backlogs and extended reviews of G-5 worker pre-notification applications by the U.S. State Department, the current processing time may be as much as 10 weeks before HR Operations is able to issue an eFax for the G-5 visa. HR Operations does not have an expedited review option as each application is reviewed independently. Do not make travel arrangements for your G-5 until pre-approval is granted to avoid travel delays.
ATTENTION: Please be advised that G-5 employees from the Philippines require additional steps. Refer to the Hiring G-5 Employee from the Philippines checklist. | |
Step | Action |
Action by Staff | |
01 | Staff choose a prospective employee who is experienced and has significant ties to the home country such as family, property, and savings. Common reasons for denials of G-5 visas:
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02 | Staff and prospective employee complete the 'Contract for G-5 Employees' form in English and in one of the provided languages if English is not the primary language:
Original employment contracts for prospective G-5 employees from the Philippines must include the following statement in the free form space on page 6: The EMPLOYER will be responsible for the repatriation of remains and other personal belongings to the Philippines, in the event that the EMPLOYEE passes away during the contract. Note: Use these contract templates provided above because they contain language required by the Bank Group and the U.S. State Department. G4 employers must default the hourly wage to the highest wage for location of residence. The Bank Group does not track hourly wage requirements, but wage updates can be found here: Wage updates:
Note:
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03 | Submit the request through MyHR Self-Service and upload the required supporting documents:
Include a copy of the identical non-English contract if you have executed one. This includes French (F000117, F200031), Spanish (F000116, F200030), and Tagalog (F200032, F200029) versions.
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Action by HR | |
04
| HR to process and send the:
ATTENTION: Please be advised that G-5 employees from the Philippines require additional steps. Refer to the Hiring G-5 Employee from the Philippines checklist. |
Action by Staff | |
05
| Staff to send these documents to the prospective G-5 employee, who in turn will carry them to the U.S. Consulate:
Note: The U.S State Department and U.S. Citizenship and Immigration Services (USCIS) have strict photo guidelines for visa applications. |
06
| Staff must check the U.S. Embassy website for the embassy/consulate procedures specific to where the prospective employee will apply for the G-5 visa. Note: The procedures change constantly and are not monitored by HR Operations. Most embassies require appointments for G-5 interviews. HR Operations is not able to assist in any way in making appointments on behalf of individuals |
07 | Prospective G-5 employee attends the interview with the U.S. Consulate, who will decide whether to issue G-5 visa. Note: The Bank Group has no influence over the decision of the U.S. Consulate. |
08 | If the G-5 visa is granted, staff to inform HR Operations within 30 days of G-5 employee arrival in the U.S. Refer to Report Arrival of G-5 and Attend Mandatory Orientation Seminar. Note: Staff must apply for a Social Security Number for themselves as an employer and separately for your employee at your local Social Security Administration office. Details on applying for Social Security Numbers are online here. |