This checklist outlines the steps to be followed when a G5 domestic worker employed by WBG G4 visa holder first arrives in the US to start employment.
Action by Staff
Complete the arrival package including the State Department arrival form through myHR Self-Service (only available on Bank's intranet), after the G5 visa holder arrives at the U.S.
Submit the mandatory documents mentioned in myHR Self-Service (only available on Bank's intranet) to HR Operations.
The online request should be completed and all required documents should be submitted within 10 calendar days of the G5 visa holder’s arrival. The World Bank Group is obligated to report the event to the U.S. State Department.
Action by HR
Perform these actions:
If a staff member receives three such invitations and does not attend the seminar, HR Operations will refer the case to the Investigations Unit for review and possible disciplinary action under Staff Rule 3.00 and Staff Rule 8.01
Action by Staff
Attend one G5 orientation seminar along with the G5 visa holder.
Complete and retain Form I-9 Employment Eligibility Verification.
Obtain mandatory medical insurance for the G5 visa holder.
Assist the G5 visa holder in opening a bank account. Refer to Open a Bank Account at BFSFCU for a G5 Visa Holder.
According to a U.S. State Department requirement, within 30 days of commencement of employment, the G5 visa holder should be paid by check or electronic fund transfer to a bank account in the G5 visa holder’s name only.
During initial 30-day period, the employee will be given a written receipt for any payments made in cash. After the first 30 days of employment, no cash payments will be made to the employee. No cash payments should be made to the employee after the initial 30 day time period.
Retain accurate records of all financial transactions relating to the employment of the G5 visa holder.
Abide by the Code of Conduct and the contract in all respects during employment of the G5 visa holder.
Complete the EBC Course in WBG OLC titled EBC Staff Rules Refresher Series: Respecting Our G5 Employees. (only available on Bank's intranet).
Additional actions to consider
Refer to the online resources on tax and legal obligations pertaining to G4 visa holders employing domestics with G5 visas.