This checklist outlines the steps to be followed when a G-5 domestic worker employed by WBG G4 visa holder first arrives in the US to start employment.
Action by Staff
|Complete the arrival package including the State Department arrival form through myHR Self-Service (only available on Bank's intranet), after the G-5 visa holder arrives at the U.S.|
The online request should be completed and all required documents should be submitted within 5 calendar days of the G-5 visa holder’s arrival. The World Bank Group is obligated to report the event to the U.S. State Department. Failure to submit documentation of arrival within 5 calendar days may result in escalation for breach of signed G-5 Code of Conduct.
Action by HR
Perform these actions:
Action by Staff
Attend one G-5 orientation seminar along with the G-5 visa holder.
Both the Bank Group and IMF have strict security procedures for G-5 visa holders attending the orientation:
Complete and retain Form I-9 Employment Eligibility Verification.
|Obtain mandatory medical insurance for the G-5 visa holder.|
Assist the G-5 visa holder in opening a bank account. Refer to Open a Bank Account at BFSFCU for a G-5 Visa Holder.
According to a U.S. State Department requirement, within 30 days of commencement of employment, the G-5 visa holder should be paid by check or electronic fund transfer to a bank account in the G-5 visa holder’s name only.
During initial 30-day period, the employee will be given a written receipt for any payments made electronically. After the first 30 days of employment, no electronic payments will be made to the employee. All payroll payments must be made via the designated G-5 payroll provider. No cash payments should be made to the employee.
|Retain accurate records of all financial transactions relating to the employment of the G-5 visa holder.|
Abide by the Code of Conduct and the contract in all respects during employment of the G-5 visa holder.
Complete the EBC Course in WBG OLC titled EBC Staff Rules Refresher Series: Respecting Our G-5 Employees. (only available on Bank's intranet)
Additional actions to consider
Refer to the online resources on tax and legal obligations pertaining to G4 visa holders employing domestics with G-5 visas
Last Updated: Sep 29, 2023