Human Resources

Summary

This checklist outlines the steps to be followed when a G5 domestic worker employed by WBG G4 visa holder first arrives in the US to start employment.

Step

Action

Action by Staff

01

Complete the arrival package including the State Department arrival form through myHR Self-Service (only available on Bank's intranet), after the G5 visa holder arrives at the U.S.

02

Submit the mandatory documents mentioned in myHR Self-Service (only available on Bank's intranet) to HR Operations.

Attention:

The online request should be completed and all required documents should be submitted within 10 calendar days of the G5 visa holder’s arrival. The World Bank Group is obligated to report the event to the U.S. State Department.

Action by HR

03

Perform these actions:

• Add the G5 visa holder's details to the staff member's household record
• Register the G5 visa holder with the U.S. State Department
• Send the staff member an invitation to attend the mandatory G5 orientation seminar along with the G5 visa holder

Attention:

If a staff member receives three such invitations and does not attend the seminar, HR Operations will refer the case to the Investigations Unit for review and possible disciplinary action under Staff Rule 3.00 and Staff Rule 8.01

Action by Staff

04

Attend one G5 orientation seminar along with the G5 visa holder.

Attention:
A spouse, even if s/he is also a staff member, cannot attend the G5 orientation seminar on your behalf.

• Both the Bank Group and IMF have strict security procedures for G5 visa holders attending the orientation:
• Requests to attend are not accepted after the deadline that is specified on the invitation
• The G5 visa holder must carry a photo ID, preferably a passport, to the orientation to gain entry

Note:

• Orientation sessions are usually held in January, April, July, and October of each year.

05

Complete and retain Form I-9 Employment Eligibility Verification.

Attention:
Do not file this form with USCIS. You must retain this form either for three years after the date of hire or for one year after employment is terminated, whichever is later. The form must be available for inspection by authorized U.S. Government officials, such as the Department of Homeland Security and Department of Labor.

06

Obtain mandatory medical insurance for the G5 visa holder.

07

Assist the G5 visa holder in opening a bank account. Refer to Open a Bank Account at BFSFCU for a G5 Visa Holder.

Attention:
A payslip must be provided to the employee at the time of wage payment noting the hourly wage, overtime wage, the number of hours worked in the pay period and the allowable deductions to fulfill tax and social security obligations.  No other deductions are permitted.

According to a U.S. State Department requirement, within 30 days of commencement of employment, the G5 visa holder should be paid by check or electronic fund transfer to a bank account in the G5 visa holder’s name only.

During initial 30-day period, the employee will be given a written receipt for any payments made in cash.  After the first 30 days of employment, no cash payments will be made to the employee.  No cash payments should be made to the employee after the initial 30 day time period.

08

Retain accurate records of all financial transactions relating to the employment of the G5 visa holder.

09

Abide by the Code of Conduct and the contract in all respects during employment of the G5 visa holder.

Complete the EBC Course in WBG OLC titled EBC Staff Rules Refresher Series: Respecting Our G5 Employees. (only available on Bank's intranet).

Additional actions to consider

Refer to the online resources on tax and legal obligations pertaining to G4 visa holders employing domestics with G5 visas.