|This checklist summarizes the steps to renew a G4/G1 visa outside the U.S.|
The G4 visa is a 'non-immigrant' visa. The G4/G1 visas of a staff member and his/her dependents expire on the last day of the staff member’s service with the World Bank Group and are not valid for travel, regardless of the date stamped on the G4 visa or I-94. The U.S. provides a 30-day grace period for G4/G1 visa holders to leave the U.S. or change to another valid non-immigrant visa.
Note: G4/G1 principal and dependent visas can be renewed outside the U.S. no earlier than 60 calendar days prior to the visa expiration date printed on the visa except in the case of a change of passport, where staff and/or dependents are able to renew the visa when a replacement passport has been issued for a lost or stolen passport.
|Factors To Be Noted:|
|Dependent G4/G1 Visa Eligibility|
The U.S. State Department has updated the definition of immediate family members in regard to dependent children and spouses eligible for G4/G1 dependent visas (Diplomatic Note).
Note: The U.S. State Department will no longer issue new G1/G4 dependent visas/renewals abroad or in the United States for dependent children who do not meet these criteria. Since all unmarried Bank Group sons and daughters are eligible to receive medical and dental coverage until 26 years of age, dependent children up to age 26 remain eligible for a G4/G1 visa. Unmarried dependent children over age 26 recorded with WBG HR as disabled continue to be eligible for a dependent visa.
Action by Staff
Staff to submit a request for G4/G1 visa renewal depending on the appointment type. For regular, open, term, extended-term consultant/extended-term temporary (ETC/ETT), or short term consultant/temporary appointments, request a visa renewal via myHR Self-Service or email Form F0039 to HR Operations if you do not have access to myHR Self-Service.
Note: For staff currently assigned to country offices, an approved trip request or a signed letter from the Manager must be included in the myHR Self-Service request to enable HR Operations to process the request. Additional travel approvals may be required based on EMT defined events and will be noted in red below.
Attention: As of July 28, 2022, WB mission travel authorization has been updated (kiosk). For non-HQ assigned staff, official travel to the US continues to be for critical business purposes and cleared at the WB/IFC Head of Office (line Manager for HQ travel)- level prior to requesting a G-4 visa. This approval requirement applies to all official travel including appointment and assignment-related trips (e.g. pre-assignment, relocation as eligible). Upload a Manager-level approved travel letter with purpose of travel and specific travel dates or approved travel request (TR) from the travel portal to MyHR Self-Service when requesting a G-4 visa eFax.
Action by HR
|HR to send an e-fax on behalf of the G4/G1 visa holder to the Embassy/Consulate requesting for visa renewal.|
Action by Staff
Staff to check the U.S. State Department website for embassy or consulate procedures specific to where the G4/G1 visa will be renewed and for approximate processing times.
Note: The G4 visa is a 'non-immigrant' visa. If you do not find specific instructions on the U.S. State Department website for employees of international organizations, it is recommended you follow the instructions for diplomats and government officials.
Staff delivers the required documents listed below to the U.S. Embassy or Consulate:
NOTE: State Department procedures change and are not monitored by HR. Refer to the U.S. State Department website for approximate visa wait times. Carry the following documents for your appointment at the U.S. Consulate:
Last Updated: May 25, 2022