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Medical Travel for Childbirth for Staff on Temporary Assignment

Summary

Staff on a Temporary Assignment are eligible for medical travel for childbirth if they meet these criteria:

  • Hold regular, open, or term appointments
  • Hold positions subject to international recruitment

For more information, refer to these resources:

Step

Action

 

Action by Staff

01

Submit a doctor’s statement confirming the expected due date to your manager.

02

Create a trip request in Travel Web with trip type ‘Benefit’ and sub-type ‘Medical Evacuation’.

Note:

For instructions on creating a trip request, refer to the Create Trip page. The ticket cost will be charged to the staff member’s department and must be limited to the cost of travel between the staff member's duty station and Washington, D.C.

In the unlikely event that a staff member is required and is able to travel on mission to the location of childbirth before the expected due date, then the traveler must use the mission trip request to claim per diem and other eligible expenses. They must use the trip request created for medical travel for childbirth to facilitate payment of grants for the childbirth period.

 

Action by Manager

03

Review and approve the trip request.

Note:

For information on approving a trip request, refer to the Travel Process Help page.

 

Action by Staff

04

Pick up the ticket from the Amex World Bank Travel Office at headquarters or from an authorized World Bank Group vendor in the country office.

05

Submit statement of expenses (SOE) for hotel and subsistence (for a maximum of 10 weeks) with all the relevant documentation, on return to the duty station:

  • Air ticket stubs
  • Boarding passes
  • Hotel receipts
  • Actual subsistence receipts

Note:

For instructions on submitting an SOE, refer to the Modify Trip/Enter Expenses page.


Travel, hotel, and subsistence costs incurred are reimbursed at actual costs up to the Washington, D.C., meals, tips, and valet (MTV) rate/limit. If the actual cost is lower than the Washington, D.C., MTV per diem rates, the reimbursement will be at the lower amount.

Note:

If the staff member's spouse decides to accompany him/her to the location of the childbirth, this will be at a personal expense. If the airline charges for a child seat while returning to the duty station, this is also at a personal expense.

06

Inform HR about the life event in myHR Self-Service within 60 days after the birth.

HR Operations will contact the staff member regarding the birth of his/her child once s/he submits the birth event.

 

Action by Manager

07

Review and approve or reject the SOE.

 

Action by Accounting

08

Review the SOE and the receipts and schedule reimbursement through the regular payroll cycle.