New Procurement Framework and Regulations for Projects After July 1, 2016



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On this page:
-  Overview
-  The Procurement Framework - Policy, Regulations, Guidance
-  Standard Procurement Documents (SPD) 
-  UN Agencies
-  Alternative Procurement Arrangements (APA)
-  Training 

 

OVERVIEW 

(Other languages are added as they become available.)

The World Bank has a new, modern and business-friendly Procurement Framework. This modernized approach means greater focus on value for money, more ways bidders to differentiate bids, and more opportunities for dialogue and discussion.

World Bank procurement staff are based in 72 countries to support borrowers throughout the procurement process. Staff work with governments to achieve the highest bidding and contract management standards to get the best development result.

Under the new procurement framework, there are four key innovations to help businesses and country clients:

  1. Needs and risks of a project are analyzed through a Project Procurement Strategy for Development (PPSD). This analysis enables the borrower to have a strategy on how best to engage with bidder. The analysis will ensure that procurement processes are fit for purpose, allow choice, and are appropriate to the size, value, and risk of the project.
  2. Value for Money has been introduced as a core procurement principle in all procurements financed by the World Bank. This means a shift in focus from the lowest evaluated compliant bid to bids that provide the best overall value for money, taking into account quality, cost, and other factors as needed.
  3. The approach to resolving procurement-related complaints has been significantly improved with capacity to promptly respond to any concerns during the procurement process. A standstill period has been introduced - a pause between identifying who should win the contract and actually awarding them the contract so that other bidders can voice any concerns before a contract is actually legally formed and awarded.
  4. The World Bank will be more involved in contract management of procurements with high value and high risk to ensure the best possible outcomes and that problems are resolved quickly. 



The Procurement Framework
(Other languages will be added as they become available.)

The Regulations provide many choices for Borrowers to design the right approach to market, and specify the rules that must be followed. Complementing the Regulations are a series of Guidance Notes and also, the Standard Procurement Documents (SPDs), linked below. Briefings and others resource materials will be added to this Website as they become available.

Guidance:

Templates:

Other:

 

STANDARD PROCUREMENT DOCUMENTS for use after July 1, 2016 
(French and Spanish are being added as they become available)
 

****NEW**** SPD Overview for Practitioners

Please note: Documents below with an * have been revised to incorporates changes reflecting enhanced environmental, social, health and safety safeguards. This example SPD shows the revised changes (highlighted in yellow). Actual changes will vary slightly in specific SPDs given the nature of the procurement and the process. Here is a list of the affected documents and a summary of key enhancements.

The World Bank has prepared the Standard Procurement Documents (SPD)
below for international competitive procurement.

GOODS

Request for Bids - Goods (1 envelope process) [January 2017], French, Spanish
Previous version: July 2016, Spanish

Request for Bids - Goods (2 envelope process) [January 2017], FrenchSpanish
Previous version: July 2016, Spanish

HEALTH

Prequalification Document - Health Sector (Pharmaceuticals, Vaccines and Condoms) [January 2017], FrenchSpanish
Previous version: July 2016

Request for Bids - Health (Pharmaceuticals, Vaccines and Condoms) [January 2017], FrenchSpanish
Previous version: July 2016, French

EDUCATION

Request for Bids - Education (Textbooks)[January 2017], French, Spanish
Previous version: July 2016

WORKS

*Prequalification Document – Works [January 2017], French, Spanish 
Previous version: July 2016

*Request for Bids - Works (after prequalification) [January 2017], Spanish
Previous version: July 2016

*Request for Bids - Works (without prequalification) [January 2017], Spanish
Previous version: July 2016, Spanish

*Request for Bids - Works – Roads (Output and Performance Based Road Contracts) [January 2017], FrenchSpanish
Previous version: July 2016, French

Request for Bids - Works French Civil Law [January 2017] (document is in French)

*Request for Bids - Small Works (2 envelope process) [January 2017], FrenchSpanish
Previous version: July 2016

*Request for Bids - Small Works (1 envelope process) [January 2017], French, Spanish
Previous version: July 2016Spanish

Design and Build

Initial Selection [July 2017]

Request for Proposal [July 2017]

Design, Build and Operate (DBO) Water and Wastewater Treatment Plants

Initial Selection [July 2017]

Guidance Note [July 2017]

Request for Proposal [July 2017]

 

PLANT

Request for Bids - Plant (after prequalification) [January 2017], French, Spanish
Previous version: July 2016

Request for Bids - Plant (without prequalification) [January 2017], FrenchSpanish
Previous version: July 2016

Initial Selection document – Plant [January 2017], French, Spanish
Pervious version: July 2016

Request for Proposals - Plant [January 2017], French, Spanish
Previous version: July 2016, French

MANAGEMENT SERVICES

Prequalification Document – Management Services [January 2017], French, Spanish
Previous version: July 2016, Spanish version

Request for Bids - Management Services [January 2017], French, Spanish
Previous version: July 2016

NON-CONSULTING SERVICES

Request for Bids - Non-consulting Services [January 2017], FrenchSpanish
Previous version: July 2016

CONSULTING SERVICES

*Request for Proposals - Consulting Services [January 2017], FrenchSpanish
Previous version: July 2016

INFORMATION SYSTEMS

Request for Bids - Information Systems [January 2017], French, Spanish
Previous version: July 2016

Initial Selection document – Information Systems [January 2017], French, Spanish
Previous version: July 2016

Request for Proposals - Information Systems [January 2017], French, Spanish
Previous version: July 2016

 

UN AGENCIES – Please see below for some Standard Forms of Agreements

*For further guidance, please contact unagencies@worldbank.org

FAO - Food and Agriculture Organization [May 2017]

ILO - International Labour Organization [November 2016]

UNDP - United Nations Development Programme [September 2017]

  • Technical Assistance – English

UNESCO – United Nations Education, Scientific and Cultural Organization [December 2013]

UNFPA – United Nations Population Fund

UNIDO - United Nations Industrial Development Organization 

UNOPS – United Nations Office for Project Services [August 2016]

WFP - World Food Programme [June 2017]

WHO - World Health Organization [November 2016]

 

ALTERNATIVE PROCUREMENT ARRANGEMENTS (APAs)

The use of Alternative Procurement Arrangements (APAs) was approved by the Board of the World Bank in July 2015 as part of the New Procurement Framework.

An assessment methodology has been developed and is being tested to assess the legal and regulatory framework, and the capacity and capability of a borrower implementing agency.  It uses as its base the Organization for Economic Co-Operation and Developments (OECD) Methodology for Assessing Procurement Systems (MAPS).  The assessment methodology has been designed to include an additional Pillar, covering procurement operations and the use of minimum standards.  It also uses an evidence based approach, analyzing procurement data and, gathering the views of the Private Sector and Civil Society Organizations (CSO).

See the Draft Guide to the Assessment

The principles governing APAs consider whether agency procurement arrangements, including procurement performance and governance, provide assurance that the Bank’s financing will be used for the intended purpose(s), and in accordance with the Bank’s Core Procurement Principles:

·       Value for money
·       Economy
·       Efficiency
·       Integrity
·       Fit for purpose
·       Transparency
·       Fairness

 

 

 

 

 

 

WORKS

Request for Bid Documents User's Guides

Last Updated: Sep 22, 2017


Training

Access our E-Learning

Presentation: The new Procurement Framework and the new Standard Procurement Documents (SPDs) (April 7, 2017)   Related Questions and Answers

This presentation introduces the new suite of SPDs launched in July 2016. It introduces the new SPD features resulting from the Procurement Regulations and the circumstances in which they are applied. It provides information on:

1.  How the SPDs were developed
2.  Details of the new Request for Proposal SPDs for goods, works and non-consulting services
3.  Key regulatory changes, and how these are reflected in the SPDs, including:

- Eligibility
- Performance Based Specifications
- Value for Money and Rated Criteria
- New Request for Proposal SPDs and Initial Selection
- Best and Final Offer (BAFO) and Negotiations
- Sustainable Procurement
- Abnormally Low Tenders
- Most Advantageous Bid/Proposal
- Notification of Intention to Award
- Standstill Period, Debriefs and Complaints
- Value Engineering

Webinar: Enhancement of ESHS Outcomes Through Procurement (related questions and answers)
The webinar discusses the key ESHS enhancements and how they work in practice (from planning through to contract implementation). These enhancements have been made in order to improve contract performance and outcomes, and achieve better value for money. Enhancements have been made to the following documents:

  • Standard Procurement Documents  (SPDs) applicable for Projects with Concept Notes after July 1, 2016;
  • Standard Bidding Documents (SBDs) applicable for Projects with Concept Notes before July 1, 2016; and
  • Standard Request for Proposal (RFP) document in regards to the selection of the supervising engineer of works contracts.

Private Sector Webinar: How to Complain (related Questions and Answers)
The webinar provides an overview on the types of complaints covered by the Procurement Regulations for Borrowers and the process for review and resolution of these complaints, covering among other topics: how these complaints shall be submitted and handled; general requirements and timelines for filing and resolving the complaints; the application of standstill period; debriefing by the Borrower; and the roles and responsibilities of the private sector, Borrowers and the World Bank in relation to the covered complaints.

Last Updated: Aug 21, 2017