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Obtain or Renew Driver's License in the District of Colombia, Maryland, or Virginia - G4 and G5 Visa Holders

Summary


Attention:

Refer to the State Department Diplomatic Note on Driver’s License Letters (also known as “Non-Eligibility Letters”) that references how the State Department will provide these letters for new/renewal Driver’s License in Virginia, Maryland, and D.C.

As of July 11, 2016 the Department of Motor Vehicles in Virginia, Maryland, and the District of Columbia will no longer be providing new and renewed driver’s licenses over the counter at DMV locations. Driver’s licenses will be emailed to the address provided within 10 business days of processing.

If applying from the DMV in VA, a new system has been implemented. This new system may require the DMV to scan the applicant's information to the VA DMV headquarters in Richmond for additional verification. In such cases, the applicant cannot be issued a driver's license until verification is received. That process may take more than 10 days. Once verification is received, the VA DMV will contact the applicant by telephone—if provided to the VA DMV—to inform them.

We encourage all staff who plan to renew their driver’s license to apply at their local DMV several weeks before the expiration of their current driver’s license to avoid any gap.

This checklist provides information on obtaining driver's license for HQ staff, their families, and G5 domestics in:

  • District of Columbia (D.C.)
  • Maryland (MD)
  • Virginia (VA)

Note:

  • Driver's License will be issued by mail only to address on record. Ensure that your address is up-to-date in myHR Self-Service.
  • Only staff whose duty station and work location is Washington, D.C. are eligible to apply
  • G4 and G5 visa holders married to individuals holding A (diplomatic) visas, and their dependents, obtain driver’s license (whether first time or renewal) through their spouse’s embassy
  • G4 visa holding staff and dependents who have not obtained work authorization and/or do not plan to work for an entity other than the World Bank Group or another IFI, should visit a Social Security Administration office with their passport and I-94 to request a denial letter (SSA-L676) stating that the individual is not eligible for a Social Security Number (SSN). This letter does not affect an individual’s ability to request an SSN in the future. This option is strongly encouraged for minor children.
  • Foreign and international licenses' validity varies per State. Check the DC/MD/VA Department of Motor Vehicle (DMV) website for current information. HR Operations does not monitor their website.

Checklist for D.C. Residents:

Step

Action

 

Action by Staff

01

Verify your Personal Identification (PID) number on myHR Self-Service.

If you do not have access to myHR Self-Service, Write to HR.

Note:

Register for a PID number if you currently do not have one.

Staff who have left the country and returned right before applying for a driver's license renewal should wait approximately two to three weeks for the I-94 information to reflect in the USCIS Immigration Service database as the I-94 number and name are also verified by the DC DMV.

02

Request a driver's license letter via myHR Self-Service.

Note:

The myHR Self-Service request should be submitted 6-8 weeks prior to the driver's license application.

03

Receive a driver's license letter emailed directly from the U.S. State Department.

Note:

You will be receiving the letter from the email address: OFMeGovHelpDesk@state.gov

04

Carry these documents to the DMV Georgetown Service Center, 3222 M Street, NW, Canal Level, Washington, DC 20007 (Tuesday - Saturday 8:15am - 4 pm; Knowledge Exams 8:15 a.m. - 3:00 p.m.), within 90 days from the date specified on the State Department's letter:

Note:

You can use this link to locate other social security offices. Ensure that you take all original documents while visiting the DMV.

04

Take the required tests. For more information, see Testing Requirements.

05

Obtain driver's license.

Note:

The DMV will issue or renew licenses to non-immigrant visa holders (including G4s) for a maximum duration of one year regardless of the visa end date.

06

Update your driver's license expiry date in myHR Self-Service.

Note:

Updating this information will enable HR Operations to initiate a driver’s license letter request on your behalf, 90 days prior to its expiry.

07

If you purchase, lease, or own a car:

a.    Obtain a title of ownership for your vehicle.

b.    Register it within 30 days of acquisition or your move to Washington, D.C., whichever is later.

c.     Conduct annual safety inspection at the official Vehicle Inspection Station at 1001 Half Street SW.

d.    Renew license tags annually. Washington, D.C. DMV will send you a reminder/application form.


Checklist for MD Residents:

Step

Action

 

Action by Staff

01

Verify your PID number on myHR Self-Service.

If you do not have access to myHR Self-Service, Write to HR.

Note:

Register for a PID number if you currently do not have one.

Staff who have left the country and returned right before applying for a driver's license renewal should wait approximately two to three weeks for the I-94 information to reflect in the USCIS Immigration Service database as the I-94 number and name are also verified by the MD DMV.

02

Request a driver's license letter via myHR Self-Service.

Note:

The myHR Self-Service request should be submitted 6-8 weeks prior to the driver's license application.

03

Receive a driver's license letter emailed directly from the U.S. State Department.

Note:

You will be receiving the letter from the email address: OFMeGovHelpDesk@state.gov

04

Carry these documents to a M.D. DMV Service Center within 90 days from the date specified on the State Department's letter:

  • Social Security card
    For those who do not have a SSN, a letter issued by the SS Administration Office is required to state the ineligibility or if eligible, a number is issued with certain restrictions. This also applies for non-working spouse of staff.
  • Proof of M.D. residency (Example: utility bill, bank statement, copy of lease)
  • Proof of identity, age, and duration of stay in the U.S. (Example: passport, G4 visa, and I-94)
    If visa status documentation is required, inform the M.D. DMV Service Center that the I-94 in the passport governs your visa status, and that 'D/S' or 'duration of status' written on the I-94 by a U.S. Immigration Officer at the port of entry means that you (and any G4 dependents) are in status as long as you are employed by the Bank Group.
  • Driver's license letter from the U.S. State Department (requested via myHR Self-Service)
  • Employment verification letter which can be obtained from myHR Self-Service
  • Marriage or birth certificate for dependents
  • Current driver's license (for renewals) or foreign/international driver's license (if any)

Note:

You can use this link to locate other social security offices. Ensure that you take all original documents while visiting the DMV.

04

Complete MVA-approved three-hour alcohol and drug course if you currently possess a driver's license from another country. This should be done before registering for the knowledge and road test.

Note:

Call 1-800-950-1682 for further information on this requirement.

05

Take the eye test, knowledge test, and a road skills test.

06

Pay the required fees.

07

Obtain driver's license.

Attention:

The DMV will issue or renew licenses to non-immigrant visa holders (including G4s) for a maximum duration of one year regardless of the visa end date.

08

Update your driver's license expiry date in myHR Self-Service.

Note:

Updating this information will enable HR Operations to initiate a driver’s license letter request on your behalf, 90 days prior to its expiry.

09

If you purchase, lease or own a car:

  • Obtain a title of ownership for your vehicle.
  • Obtain insurance (mandatory).
  • Register it within 60 days of moving to M.D.
  • Conduct annual emission inspection.
  • Renew license tags every other year. M.D. DMV will send you a reminder/application form.

Checklist for VA Residents:

Step

Action

 

Action by Staff

01

Verify your PID number on myHR Self-Service.

If you do not have access to myHR Self-Service, Write to HR.

Note:

Register for a PID number if you currently do not have one.

02

Request a driver's license letter via myHR Self-Service.

Note:

  • Existing staff should register or update their license expiration date via myHR Self-Service. The new letter will be mailed to them from the State Department.
  • The myHR Self-Service request should be submitted 6-8 weeks prior to the driver's license application.

03

Receive a driver's license letter emailed directly from the U.S. State Department.

Note:

You will be receiving the letter from the email address: OFMeGovHelpDesk@state.gov

04

Carry these documents to the V.A. DMV Service Center, within 90 days from the date on the State Department's letter:

  • The actual U.S. Social Security card (or) if eligible, a number issued with certain restrictions (or) a document from the Social Security Administration stating the applicant is ineligible for a Social Security number (this also applies for non-working spouse)
  • Proof of V.A. residency (Example: utility bill, bank statement, copy of lease)
  • Proof of identify, age, and duration of stay in the U.S. (Example: passport, G4 visa, and I-94)
  • Authorization letter from DMV is also required as a secondary form of identification. The letter can be obtained directly at the location of the DMV Service Center
    One of the DMV Identification Review Specialists will assist and provide you with an approval code.
  • Driver's license letter from the U.S. State Department (requested via myHR Self-Service)
  • Marriage or birth certificate for dependents (if available)
  • Currently driver's license (for renewals) or foreign/international driver's license (if any)
  • Exchanging a Driver's License from a Foreign Country form (if applicable)
  • Employment verification letter which can be obtained from myHR Self-Service

Note:

You can use this link to locate other social security offices. Ensure that you take all original documents while visiting the DMV.

04

Take and pass the eye test, knowledge test, and road skills test.

05

Pay the appropriate fees.

06

Obtain driver's license.

Attention:

The DMV will issue or renew licenses to non-immigrant visa holders (including G4s) for a maximum duration of one year regardless of the visa end date.

07

Update your driver's license expiry date in myHR Self-Service.

Note:

Updating this information will enable HR Operations to initiate a driver’s license letter request on your behalf, 90 days prior to its expiry.

08

If you purchase, lease, or own a car:

  • Obtain a title of ownership for your vehicle.
  • Obtain insurance. If you are uninsured, you must pay an 'uninsured motorist fee' of $400 before you can obtain your driver's license or state and city/county tags. This does not, however, provide any type of insurance coverage.
  • Register your vehicle within 30 days of moving to V.A.
  • Register your vehicle within 30 days with the city or county in which you live in order to get your city or county sticker. This sticker is placed on your front windshield and renewed yearly upon payment of your vehicle's Personal Property Tax. An invoice is sent to you by mail every year.
  • Conduct annual safety inspections. Take your car to a garage authorized by the State for the inspection.
  • Conduct bi-annual emission inspections at a State-authorized garage. You cannot obtain your state license tags unless you provide evidence that your car has passed the emission inspection.

Note:

Additional Requirements for G5 Visa Holders: G5 visa holders follow the same procedures stated above. However, some may encounter difficulties providing a valid second form of identification as required in V.A. While the Bank Group cannot assist in such cases, we have negotiated a process whereby G4 employers may obtain assistance for their G5s.

G5 visa holders should first attempt to get a license or permit at a V.A. DMV office. If this attempt fails because of inability to provide a second form of identification, then the G4 employer should send a letter on behalf of the G5 employee to V.A. DMV at the address below. The letter should include the details mentioned below.

If mandatory documents are missing, the package will not be processed.

 

Mandatory Information

Optional Information

  • Name, mailing address, nationality, and contact information (daytime phone, email, and fax) for G4 employer
  • Basic Employment Verification Letter for G4 employer from myHR Self-Service
  • Name, Virginia address, nationality, and date of birth of G5 employee
  • Virginia DMV office where license/permit is sought
  • Copy of personal information page (with passport number, expiry, etc.), current G4 visa, and current I-94 from G4 employer's passport
  • Copy of personal information page (with passport number, expiry, etc.), current G5 visa, and current I-94 from G5 employee's passport
  • G5 employee's U.S. Social Security Card
  • Proof of Virginia residency for G5 employee

The package should be sent using one of the following methods:

  • Fax: 804-367-0374
  • Mail: Virginia DMV, Exceptions Processing Group (Room 301), P.O. Box 27412, Richmond, VA 23269

    Once the Exceptions Processing Group approves the petition, they will mail you a letter that your G5 can use as a second form of identification at the specific DMV Office referenced in your application, as long as the exact conditions contained in the letter are satisfied. For example, the letter might specify that your G5 produce her national identity card at the Tyson's Corner DMV to satisfy the secondary identification requirement. Thus, documents that are normally unacceptable may be accepted on the strength of the Exceptions Processing Group's decision.

Refer to G5 Virginia Driver's License Template.