This checklist provides information for country office (CO) staff who are ending their open, term, or regular appointments.
Staff can review termination benefits using the termination benefits calculator in myHR Self-Service (available only on World Bank’s intranet).
For more information, refer to:
Action by Manager
Provide written notification to the staff member on whether the appointment will be:
1. extended, or
2. allowed to expire not less than six months before the expiration date of the current appointment.
If the date of the notification is less than six months from the end of the appointment, the manager must extend the current appointment to meet the six months requirement. Refer to T00177 Term Appointment End/Extension: 6 Months' Notice (available only on World Bank's intranet) for the template.
Submit the ‘End of Appointment’ action in myHR Self-Service (available only on World Bank’s intranet) on or before the termination date.
Note: Alternatively, a drafter can initiate this action on behalf of the manager and the manager can approve it.
Action by HR
Initiate the termination process if the end of employment is due to one of the following reasons:
• Consequence of ill-health
• Early out
• Mutually agreed separation (MAS)
Action by Staff
Acknowledge your understanding of ending employment due to the reasons listed above by sending an email to your manager.
Perform the following steps if you are resigning because of reasons that are not mentioned above:
1. Submit the ‘Resignation or Retirement’ action in myHR Self-Service (available only on World Bank’s intranet).
2. Manager must approve the action.
Inform your department of leave plans and submit a leave request for pending leave that you intend to take. For more information refer to the LARS Transactions page (available only on World Bank's intranet).
Refer to the 'Termination Procedure' (available only on World Bank's intranet) section of the LARS Transactions page for information on the leave cash-out process.
Ensure you follow-up with the LARS coordinator and manager to ensure that your leave is verified and certified respectively.
Enter your time in the Time Recording System (TRS) (available only on World Bank's intranet) to avoid delays in payment of termination benefits.
|08||Complete the following actions (in the order below) to facilitate cancellation of your myTravel Card, if one was issued to you:|
Action by HR
Process the staff member’s leave cash-out and send out the checkout procedures.
Action by Staff
Write to HR for resettlement benefits if you are on CCA/LP and contact the Program Assistant or local RM for the resettlement trip request.
Write to HR to have a resettlement trip request created under your UPI, if eligible.
Coordinate with the Bank-designated travel agency for resettlement travel arrangements, if applicable.
Be present on your last day of service at the World Bank Group. For more information, refer to Staff Rule 07.01.
Note: If you are unable to be present, submit T00163 Request for Waiver of Requirement to be Present on Last Day of Service (available only on World Bank's intranet)
to your HR team to request a waiver.
o If you are enrolled under this voluntary program, the coverage will cease within 30 days from the end of the calendar quarter during which your termination date occurs. For example, if you terminate employment between January 1st and March 31st, then your coverage will cease on April 30th. Contact CSID if you would like to continue the service at your own cost.
o For non-US coverage: +44 20 38 68 76 86 (GEO UK) or Toll-Free UK +44 80 00 86 91 70.
o Net Plan Information—participants who joined the Staff Retirement Plan on or after April 15, 1998
o Gross Plan Information—participants who joined the Staff Retirement Plan on or before April 14, 1998
Note: Restrictions on employment after separation from the Bank Group as per:
o Send an email to Statement of Staff Accounts to inform them of any outstanding receivable balance or staff loans. The subject of the email should be in this format: Business Area—Termination, Name, and UPI.
o Consult with Pension Administration on recovery of outstanding staff loans issued prior to July 1, 1999. The amount can be recovered from the one paid by the Pension Administration Division. The recoverable amount cannot exceed the amount that was accrued by the staff on his/her termination grant, prior to conversion of the grant into the pension benefit.
o Mail Orders: Retirees are eligible for a 30 percent discount, plus postage and handling charges.
o World Bank Group Directory: Retirees can access the directory by visiting 1818 Society page.
Last Updated: Sep 08, 2020