Papua New Guinea and Pacific Island countries face unique development challenges that impact procurement in project implementation.
The World Bank’s Pacific Procurement team have developed templates and guidance to help support Pacific countries through procurement processes unique to the Pacific region.
The guidance provided on this page is to help Pacific countries work through procurement processes, and offer a flexible and simplified approach to the World Bank’s Procurement Framework. It is aimed at supporting Pacific governments and partners to achieve their project development objectives, while still delivering on World Bank Procurement regulations, which are mandatory for all WB-financed projects in PNG and the Pacific.
Resources and secure login for the World Bank’s Systematic Tracking of Exchanges in Procurement (STEP), the online system that helps the World Bank and Borrowers plan, record, and track key stages of the procurement process are all available at www.worldbank.org/step.
Please find responses to Frequently Asked STEP and Contract Management Module Questions here.
The Bank has also developed a chatbot which enables borrowers to explore the World Bank’s Procurement Framework documents through this AI-powered tool.
Templates and Pacific Procurement Guidance Notes
I. Pacific Procurement Guidance 2024
II. Rated Criteria Playbook and examples of structuring weightings
III. Consultant Services Manual 2023
IV. Mandatory Requirement for Site Signage
Reports
1. Local contractor Market Assessments
- Federated States of Micronesia
- Fiji
- Kiribati
- Papua New Guinea
- Republic of the Marshall Islands
- Samoa
- Solomon Islands
- Tonga
- Vanuatu
- Indonesia
- Republic of the Philippines
2. Sustainable Public Procurement in the Pacific Islands
3. World Bank Procurement Approaches – Overcoming Supply Chain Challenges in the Pacific
4. Pacific Island Countries’ Construction Database
5. Electronic Government Procurement (e-GP) Strategies for Pacific Island Countries
Templates
1. Selection of an Individual Consultant
a. Requests for Expression of Interest (REOI)
b. Selection of an Individual Consultant - EOI Evaluation Form
c. National Individual Consultant – form of contract
i. Time-Based
ii. Lump-Sum
d. International Individual Consultant – form of contract
i. Time-Based
ii. Lump-Sum
2. Request for Bids (RFB)
a. RFB Small Works – One Envelope
b. Request for Bids (Two-envelope with Rated Criteria)
3. Requests for Proposals
b. Consulting Services: Supervision of Infrastructure Contracts
4. Consultancy Firm (CQS)
a. Request for Proposal (RFP) – Consultant Qualification Selection (CQS)
b. Sample Contract: Time Based Payments (less than $500,000 USD) – Consultant Firm
c. Sample Contract: Lump Sum Payments (less than $500,000 USD) – Consultant Firm
d. Request for Expression of Interest (REOI): Consultant Qualification Selection
e. Request for Expression of Interest (REOI) Evaluation Form: Consultant Qualification Selection
5. Quality and Cost-Based Selection
Expression of Interest (EOI) Evaluation Report
6. Request for Quotations (RFQ)
a. RFQ - Goods
c. Procurement of Goods Under RFQ – Evaluation Form
d. RFQ - Works
f. Procurement of Works Under RFQ – Evaluation Form
7. Generic Terms of Reference (ToR) examples
8. Framework Agreements
a. Unit Rates for Off-the-Shelf Goods- Request for Quotes – Framework Agreement
b. Unit Rates for Off-the Shelf Goods – Evaluation Form – Framework Agreement
9. Notification of Award (NOA) and Beneficial Ownership Forms
a. NOA form
b. Beneficial Ownership and Letter of Acceptance
10. Project Procurement Strategy for Development (PPSD – Pacific version)
11. Direct Selection Justification
13. Consultant Performance Evaluation/Contract Completion form
14. Cost Estimations (Generic)
15. Provisions of ESHS Enhancements to be incorporated into NCB Bidding Documents
16. Sexual Exploitation and Abuse (SEA) and/or Sexual Harassment (SH) Performance Declaration
17. Beneficial Ownership Disclosure Form
Need help?
More than likely, you’re not the first person who has had a particular question or procurement challenge. The World Bank’s Procurement team is here to help support governments and partners through those challenges and these documents.
To get in touch, email Sprocurement@worldbank.org
